Maximize Your Meeting Contributions with the "One Thing" Strategy
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Understanding the Challenge
With over a decade in professional services, I've seen countless new graduates face the challenge of making their mark and identifying their role within a team. Despite management's good intentions in including them in meetings to foster early involvement, often their participation is minimal, perhaps only tasked with taking notes.
This situation can be particularly disheartening for new hires, as they may struggle to catch up in terms of technical knowledge and understanding of client dynamics. Such feelings of insignificance can lead to disengagement and a lack of fulfillment in their roles.
While changing the culture of a professional services firm is a slow process, individuals can take initiative to stay engaged and leave a positive impression through a straightforward strategy.
The "One Thing" Approach
This method, which I've developed and shared with newcomers and those who might be more introverted, is what I refer to as the "One Thing" strategy. It's quite simple: before attending a meeting, identify a single contribution you aim to make.
This contribution can take various forms. If you have access to the meeting agenda, choose one topic to research. You need not dominate the conversation; even sharing an intriguing statistic or a relevant personal experience can suffice.
Additionally, you might approach the meeting organizer to see if there's a specific area where they'd like you to contribute. This way, you can prepare adequately and gain their support in your participation.
If neither of these options feels right, consider asking a question. It can be something you've thought of in advance or even a clarifying inquiry, such as “Could you elaborate on what you meant by X?” or “What is the significance of Y?”
Engaging in Small Talk
Another effective way to make your presence felt is through small talk at the beginning of the meeting. This informal exchange can bridge gaps and create connections, regardless of your background or experience. You might share something personal or inquire about others' plans, helping to foster a welcoming atmosphere.
These are just a few suggestions for how to introduce your "One Thing" during meetings, but you can certainly think of many more. Perhaps you could mention an interesting article related to effective communication in meetings.
Setting Personal Goals
It's essential to acknowledge your efforts when you successfully contribute. Establish this as a personal goal and celebrate your achievement when you meet it. You might even find yourself receiving recognition from others in the meeting, which can further boost your confidence and encourage future participation.
If you don't manage to share your thoughts the first time, don't be too hard on yourself. Keep it on your list of goals for the next meeting.
Taking Charge of Your Participation
I've experienced meetings where, after all crucial points were covered, someone pointed out that I hadn't spoken up. This serves as a reminder not to let that happen to you! By preparing a contribution in advance, you can avoid being called out unexpectedly and ensure you have a meaningful impact.
Give It a Try
Often, being overlooked in discussions can lead to being forgotten altogether. By making any contribution, no matter how small, you position yourself as an engaged participant with valuable insights. Don't overthink it—take the leap!
The first video, "DOE - When I Pray (Official Music Video)," captures the essence of reflection and intention in our actions. It serves as an inspiration to engage meaningfully in all aspects of our lives, including meetings.
The second video, "TobyMac - 21 Years," offers a poignant reminder of our personal journeys and the importance of making our voices heard, reinforcing the value of participation in collaborative settings.